CaseloadFlowSchool-based SLP scheduling
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For school-based SLPs

Build your school SLP schedule without spreadsheet chaos.

Add students, IEP service minutes, unavailable times, and group sessions. CaseloadFlow helps you build a clear weekly therapy schedule, track remaining minutes, and catch conflicts before the week starts.

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Free beta · No payment info required · Sample data included

This week

  • 48 students
  • 1,320 required min
  • 240 min unscheduled
  • 2 conflicts
Needs minutes

Weekly schedule preview

Monday-Friday grid

Time
Mon
Tue
Wed
Thu
Fri
08:00
Lunch overlap
09:00
Artic group · 2 students
10:00
11:00

Conflict panel flags double-bookings, unavailable times, risky group sizes, and missing IEP minutes.

Manual workaround

Spreadsheet chaos

Hidden overlaps, fragile formulas, scattered teacher availability, and tabs that do not match the real school week.

CaseloadFlow

A clear weekly therapy schedule

One caseload list, one Monday-Friday schedule, and plain-English warnings for conflicts, missing minutes, and overloaded groups.

School SLP scheduling has too many moving pieces.

You are not just placing names into time slots. You are balancing IEP minutes, classroom schedules, lunch, recess, specials, group compatibility, meetings, make-up sessions, and constant changes.

Sound familiar?
  • Too many students to schedule manually
  • IEP minutes that must be met every week
  • Lunch, recess, specials, and classroom conflicts
  • Students who need groups but do not fit neatly together
  • Missed sessions and make-up minutes that are hard to track

Build a schedule in three simple steps.

Step 1

Add your caseload

Enter students, teachers, required minutes, and session preferences.

Step 2

Block unavailable times

Add lunch, recess, specials, meetings, classroom restrictions, and student unavailable times.

Step 3

Build and check your week

Place sessions on the weekly grid and review conflicts, missing minutes, and unscheduled students.

Try it with sample data

Everything you need for a first-pass weekly schedule.

A focused MVP for planning the week, checking minutes, and printing a clean schedule.

Student caseload manager
Keep names or initials, grades, teachers, minutes, and session preferences in one list.
Weekly schedule builder
Lay out individual and group therapy blocks on a clear Monday-Friday grid.
Conflict warnings
Catch double-bookings, unavailable-time overlaps, missing students, and risky group sizes early.
Service-minute tracker
See required, scheduled, and remaining minutes at a glance.
Printable weekly view
Print a readable schedule and minute summary without extra PDF services.
Simple by design.

CaseloadFlow is not trying to replace your district system or become a full EHR. It is a lightweight scheduling workspace to help you plan your week, catch conflicts, and understand your service-minute gaps.

No account required for MVPBrowser-based savingNo payment info required

Try CaseloadFlow with a sample caseload.

Explore the workflow before entering your own students, or start from a blank schedule when you are ready.

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Free beta · No payment info required